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Need to index my files (?)

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Hi. I just need some clarification on the search function for Win7. I searched for a file I knew was on my HD but search came back with no file found. I then indexed that particular folder, repeated the search and it found it. Does this mean that i should index every folder on my HD? If so, how do I do so? And what about any new files that I get after this? Will I have to pay attention to anything that gets written to my PC and then go back and index that as well? This process sounds completely ridiculous. I KNOW I must be missing something obvious. Any feedback will be appreciated.

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